BYU Box is a cloud content management tool, allowing you to access your content securely anywhere, on any device.
Securely store unlimited files under 15 GB in size in Box. Box cloud storage is trusted by 79,000+ businesses.
Box has tools that enable you to edit files using Microsoft Office 365 or Google Docs in Box on any device.
Easily share your files with others. Send files as a link via email or by placing them in your shared folders.
Collaborate with individuals or groups as your files evolve. Use box as a workspace for team projects.
Preview almost any file type, including presentations and videos, online or on mobile devices.
Box has built-in note taking tools. Make lists, record thoughts, or take class notes inside Box.
SECURITY - BYU Box may be used for storing documents associated with general university business including student academic records subject to FERPA privacy rules such as grades, courses taken, schedules, etc.
However, due to federal and state privacy laws and other contractual security requirements, certain information should not be stored on Box. See FAQs for more information.
Read the Terms and Conditions
Learn about the conditions that you agree to when you use Box.
BYU BOX.COM TERMS OF SERVICE AND USER AGREEMENT
BYU has contracted with Box.com to provide cloud based storage service accounts to all BYU students, faculty and staff. As a user of a BYU provided Box.com account ( the “Box Service”), you are responsible for all data and content that you upload to the Box Service or otherwise create using the Box Service (collectively, “Data”).
Please read these terms of service carefully before using the Box Service. These terms of service govern your access to and use of the Box Service and constitute a legally binding agreement(“Agreement”) by and between y ou and BYU.
YOU AGREE TO ABIDE BY THE FOLLOWING TERMS AND CONDITIONS IN CONNECTION WITH YOUR ACCESS TO AND/OR USE OF THE BOX SERVICE:
1. You agree that your access, use, and Data are subject to review, monitoring, and/or downloading at any time by the BYU information security staff for purposes of maintenance, ensuring compliance with university policies, and/or as necessary (in BYU’s sole discretion) to meet any legal obligations, including without limitation responding to subpoenas or investigating violations of law.
2. You acknowledge and agree that your access to and use of the Box Service is subject to the Appropriate Use of IT Resources Policy, the Information and Records Retention Policy, and other relevant university policies, as they may be updated and/or newly created by BYU from time to time (collectively, the “BYU Policies”), and that such BYU Policies are hereby incorporated into and made a part of this Agreement.
3. You may store your own personal data on the Box Service, but fully acknowledge that BYU may use data loss prevention (DLP) scanning and other technical methods to identify certaintypes of data, protected or otherwise, for security purposes and in order to support overall university compliance with BYU Policies as well as FERPA, HIPAA, PCI, and other legal obligations. Further, you accept the risks associated with storing your own personal data on the Box Service and waive any claim associated with the loss or unauthorized disclosure of or access to such data not caused by any willful act or negligence of BYU.
4. In contrast to the allowance for your own personal data in paragraph 3 above, you may notstore on the BOX Service any sensitive personal information of others (e.g., SSN, driver’s license) and/or sensitive financial information of others (e.g., tax records, student loan info, bank info) UNLESS the following three conditions are met: a. the information is necessary to meet university business or legal requirements, b. the information is only stored in BYU service account folders and not in personal folders, and c. the information is promptly removed when no longer needed.
5. The following Data shall not be stored in the Box Service: a. Credit card or debit card data protected by the PCI Data Security Standard b. Federally protected research data (e.g., Controlled Unclassified Information) c. Data subject to and protected by export control laws (e.g., OFAC, ITAR, EAR)
6. If you use the Box Service to store any FERPA protected data, you agree to and accept the responsibilities associated with such use and agree to complete the university’s online FERPA training before engaging in such use (see https://registrar.byu.edu/records-privacy-ferpa).
7. If you use the Box Service to store any data protected under HIPAA, you agree to and accept the responsibilities associated with such use and agree to complete the university’s HIPAA training (available at https://ytrain.byu.edu) before engaging in such use.
8. The Box Service is provided by BYU primarily for university purposes and as such will be subject to and follow the same de-provisioning rules as other IT systems and services when an individual is no longer affiliated with the university. Further, you acknowledge and agree that the Information and Records Retention Policy mandates retention and destruction of university records under the university’s records retention schedule, and that university records must be kept in a system (e.g., Box, Sharepoint) approved by University Records and Information Management (URIM).
9. You will not share passwords or devices or otherwise authorize any third party to access or use the Box Service on your behalf.
10. You will not engage in unlawful, fraudulent or illegal activity, including unauthorized access or use of the Box Service or any accounts, computers or networks related to the Box Service.
11. You will not attempt to access or view any information that you are not authorized to access or view. You will not use the Box Service to breach or violate any confidentiality obligations, security controls or privacy requirements, including, without limitation, by collecting or harvesting confidential information.
12. You will not use the Box Service to misappropriate or violate the rights of any third party, including, without limitation, using the Box Service to store, send, or make available materials protected by intellectual property rights of third parties without the permission of the owner of the intellectual property rights, unless otherwise permitted by applicable law.
13. You will not damage, disrupt, interfere with, diminish, or render inaccessible or unusable the Box Service, the site or others’ equipment or software or others’ data, communications or use of the Box Service, or attempt to do so, or encourage or assist others to do so.
14. You will not initiate a denial of service attack from or against the Box Service or release a virus, Trojan horse, worms or other malware or spyware from or against the Box Service.
15. You will not use the Box Service to perpetrate a hoax or engage in phishing schemes or forgery or other similar falsification or manipulation of data
16. You will not use the Box Service to abuse, harass, stalk, threaten, or otherwise violate the legal rights of others.
17. You will not take any action that encourages or assists others in engaging in any acts prohibited under this Agreement (including, without limitation, providing others with the ability to access data they should not be able to access).
18. You will abide by reasonable administrative directives issued by BYU or Box.com from time to time concerning the access or use of the Box Service.
19. If you are found to be in violation of this Agreement, BYU may take disciplinary action, including restriction of and possible loss of computing privileges or more serious consequences, up to and including suspension, termination, or expulsion from BYU. You may also be subject to federal, state and local laws applicable to the prohibitions set forth in this Agreement.
20. You agree that BYU may, from time to time, deem it necessary to make changes to this Agreement. In the event BYU makes changes to this Agreement, BYU will endeavor to notify users that changes have been made to the Agreement (except that with respect to any BYU Policy, BYU’s obligation, if any, to endeavor to notify users as to changes to such BYU Policy will be governed by the terms of such BYU Policy). Unless otherwise specified, changes made to this Agreement will be effective when they are posted to http://box.byu.edu. IF YOU DO NOT AGREE WITH ANY CHANGES THAT HAVE BEEN MADE TO THE AGREEMENT IN THE INTERIM, YOUR SOLE AND EXCLUSIVE REMEDY WILL BE TO TERMINATE YOUR USE OF THE BOX SERVICE.
If you have any questions about this Agreement please contact the OIT Service Desk at 801‑422‑4000.
November 1, 2018
Frequently Asked Questions
What is BYU Box?
Why should I use BYU Box?
BYU Box enables you to collaborate and share content between multiple departments in one simple tool.
Moving Content to Box
How do I move from Dropbox to Box?
See Box's Migrating Content from Dropbox to Box guide.
How do I move from Google Apps to Box?
See Box's Migrating Content from Google Apps guide.
Configuring your BYU Box Account
How do I configure email notifications for my BYU Box account?
By default, you will not receive email notifications for neither actions taken in folders you own, nor actions taken in folders you've joined. To change these settings:
How do I transfer ownership of a folder?
The intended recipient must be a collaborator on the folder; only the current folder owner can change ownership of the folder (note: after transferring ownership, you will remain a collaborator on the folder and will have the role of editor):
Accessing BYU Box
Who is eligible for a free BYU Box account?
Active BYU faculty, staff, and students are eligible to use Box. Affiliate accounts are not eligible.
How do I get a BYU Box account?
Your BYU Box account will be set up when you first login with your NetID and password here.
Can I access Box at BYU from home or on my mobile device?
Yes. Box offers a suite of applications, allowing you to access your files from numerous locations and devices.
What happens to my files on BYU Box when I graduate?
Upon graduation, you will receive an email notifying you that BYU will be migrating your account to a personal account. We recommend adding a secondary non @byu.edu email address on your account before your account migrates to a personal account. 15 days after you receive this email, your account will be automatically migrated to a personal account with a 50 GB quota. If your account contains more than 50GB, it will become read-only until you delete enough content that you are below this quota or you purchase additional space from Box. After your account has been migrated, we recommend changing the primary email address so that you continue to receive notifications from Box. For further questions, please contact BYU IT Support at 801‑422‑4000.
I'm a faculty member or employee. What happens to my files on Box at BYU if I leave?
Upon leaving BYU, you will receive an email about migrating your Box account to a personal account. We recommend adding a secondary non @byu.edu email address at this time to your account. BYU owned data should be saved in a service account for the organization you were a part of. This data will stay with BYU. The data owned by your account will remain a part of that account as it is migrated out of BYU's enterprise account. When your account is migrated out of BYU, it will become a personal account with a 50GB quota. If your account has exceeded this quota, it will become read-only until you either delete enough data to be below the quota or purchase additional storage from Box. After your account has been migrated, we recommend changing the primary email address so that you continue to receive notifications from Box. For further questions, please contact BYU IT Support at 801‑422‑4000.
What happens to my BYU Box account if I leave the University for a Mission or Study Abroad?
Your Unlimited BYU Box account will automatically turn into a regular 50 GB Box account that will no longer be associated with BYU. You will be asked to change your primary email address to a firstname.lastname@example.org' email address. If your Box account is less than 50GB, you will experience little change in functionality or usability (See "What's the difference between BYU Box accounts and Box Free accounts?" for more details). However, If you have greater than 50GB stored in your Box account after leaving the University, you will still be able to access your files, but you will not be allowed to upload more, or make changes to documents already stored in Box. Your files will become Read-Only and you may only view or download them. If you wish to maintain full functionality of your Box account, you may contact Box and upgrade to a paying account.
What if I didn't change my Email Address like I should have when I left BYU?
Persons who did not change their email address when they left BYU may still log into their Box account through Box.com. They will not be able to receive emails from Box as they will not have access to their 'NetID@byu.edu' email alias.
What if I'm coming back to BYU after a Mission or Study Abroad and I never changed my email address?
When you try to log into box.byu.edu using your NetID@byu.edu, it won't work. Why? BYU creates your BYU Box account upon your first login. Because Box shows that there is already an account in existence for your NetID@byu.edu, BYU is unable to create a new account for you. But, If you didn't change your email before you left, no problem! All you have to do to use Box again is log into your Box.com account (with your NetID@byu.edu) and change the Primary Email address there to something other than your NetID@byu.edu, and then delete the NetID@byu.edu address from the account. After you delete the NetID@byu.edu email address, you can then go to box.byu.edu and sign in there. Your BYU Box account is now ready to use!
Can I use Box Abroad?
You should be able to access your BYU Box account anywhere you have full access to the internet. In countries where internet access is restricted (i.e. China, Russia, Iran, etc...), Box may not be available. If you need to access your files in these remote locations, you should use Box Sync and sync the files that you would like to use while abroad. When you again have full access to the internet, your files will sync and they will be saved in the cloud. Another way to try to get around this block is via a VPN (Virtual Private Network). If you VPN back to the United States, you should be able to access and sync Box.
What's the difference between BYU Box accounts and Box Free accounts?
BYU Box accounts:
•Unlimited storage in the cloud
•Maximum upload size of 15 GB for a single file
•Password protected sharing
Box Free accounts:
•50 GB of free cloud storage
•250 MB maximum upload size for a single file
•You cannot do password protected sharing
•No detailed file version history
How to Use BYU Box
I'm a new BYU Box user - how do I get started?
See Box's Getting Started Guide for New Users. It explains all of Box's basic features, including uploading, syncing, and sharing/permissions.
How do I share content?
I deleted a file I need - can I recover it?
Yes. BYU Box deleted files are kept in your Trash folder for 90 days.
Can I use my BYU Box account for personal or sensitive content?
The following data should not be stored in Box:
•Data secured on PCI-DSS (Credit Card Info)
•Federally Protected Research Data (e.g., CUI)
•Those subject to federal export controls
Box is FERPA and HIPAA compliant. If you have any additional questions about what data should be stored in Box, please contact the data steward for your organization.
Personal data can be stored in your BYU Box account.
Can I lock a file so others can't modify it while I'm working on it?
Yes, you can lock files in Box. You can not lock folders.
BYU Box Applications/Integrations
Use Box Edit to open, edit, and save changes to content all from Box.
Box Drive brings your entire Box folder tree to your desktop, for an experience similar to using your desktop environment to manage content. Box Drive takes up very little space on your hard drive, so you can then search and access all your content. Have further questions? Reference Box's Using Box Drive on iOS and Using Box Drive on Windows guides.
Box Sync allows you to choose specific files and folders to sync between your Box at BYU account and your desktop. Once you install Box Sync, first select the content you want to sync to your desktop:
From your Mac or Windows system tray, select the Box Sync icon, then "Open Box Sync Folder" to view and access your synced content.
Changes you make to content on your desktop will sync back to your Box at BYU account. Further, content you sync to your desktop is available for offline access, which means changes you make when not connected to the internet will sync back up to your BYU Box account once internet has been restored.
Should I use Box Drive or Box Sync?
Box Sync and Box Drive are separate desktop applications that allow you to access your content from your desktop environment. You should not use both applications concurrently. To determine which tool best supports your use case, see Box's Box Drive vs. Box Sync guide.
Box for Office
Tips and Tricks
Access an older version of your content.
BYU Box tracks and keeps up to 100 versions of your files. Read more on Box's Version History page.
Bookmark links to important files or websites.
With Box's Bookmark Tool, you can embed a link anywhere in Box, e.g. to a website or Box file/folder.
Customize your view in Box.
Use Box Favorites to save content you access often to your own Favorites page, where you can find it easily.
Enable real-time collaboration on content
Use Box Notes to share ideas and collaborate in real-time with your team - all without leaving Box. Pro tip: Box Notes are great for shared class/study notes and group projects.