Unlimited Storage

Securely store unlimited files under 15 GB in size in Box. Box cloud storage is trusted by 79,000+ businesses.

Editing

Box has tools that enable you to edit files using Microsoft Office 365 or Google Docs in Box on any device.

Sharing

Easily share your files with others. Send files as a link via email or by placing them in your shared folders.

Collaboration

Collaborate with individuals or groups as your files evolve. Use box as a workspace for team projects.

File Preview

Preview almost any file type, including presentations and videos, online or on mobile devices.

Note Taking

Box has built-in note taking tools. Make lists, record thoughts, or take class notes inside Box.

SECURITY - BYU Box may be used for storing documents associated with general university business including student academic records subject to FERPA privacy rules such as grades, courses taken, schedules, etc.

However, due to federal and state privacy laws and other contractual security requirements, BYU Box should not be used to store, collect, or share highly sensitive university information. See FAQs for more information.

Getting Started

  Watch this helpful video demo to learn five skills that will help you develop Box mastery. Check out the Box University YouTube playlist for helpful step-by-step tutorials.

Additional Tutorials

Free Training

Log into Box and then visit Box University to take free online courses.

Begin Training
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Useful Resources

Box Downloads
Box Community
BYU IT Support

Read the Terms and Conditions

Learn about the conditions that you agree to when you use Box.

Frequently Asked Questions

Getting Started

  • What is BYU Box?

    BYU Box is a cloud content management tool, allowing you to access your content securely anywhere, on any device.

  • Why should I use BYU Box?

    BYU Box enables you to collaborate and share content between multiple departments in one simple tool.

Moving Content to Box

  • How do I move from Dropbox to Box?

    See Box's Migrating Content from Dropbox to Box guide.

  • How do I move from Google Apps to Box?

    See Box's Migrating Content from Google Apps guide.

Configuring your BYU Box Account

  • How do I configure email notifications for my BYU Box account?

    By default, you will not receive email notifications for neither actions taken in folders you own, nor actions taken in folders you've joined. To change these settings:

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  • How do I transfer ownership of a folder?

    The intended recipient must be a collaborator on the folder; only the current folder owner can change ownership of the folder (note: after transferring ownership, you will remain a collaborator on the folder and will have the role of editor):

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Accessing BYU Box

  • Who is eligible for a free BYU Box account?

    Active BYU faculty, staff, and students are eligible to use Box. Affiliate accounts are not eligible.

  • How do I get a BYU Box account?

    Your BYU Box account will be set up when you first login with your NetID and password here.

  • Can I access Box at BYU from home or on my mobile device?

    Yes. Box offers a suite of applications, allowing you to access your files from numerous locations and devices.

  • What happens to my files on BYU Box when I graduate?

    Upon graduation, you will receive an email notifying you that BYU will be migrating your account to a personal account. We recommend adding a secondary non @byu.edu email address on your account before your account migrates to a personal account. 15 days after you receive this email, your account will be automatically migrated to a personal account with a 50 GB quota. If your account contains more than 50GB, it will become read-only until you delete enough content that you are below this quota or you purchase additional space from Box. After your account has been migrated, we recommend changing the primary email address so that you continue to receive notifications from Box. For further questions, please contact BYU IT Support at 801‑422‑4000.

  • I'm a faculty member or employee. What happens to my files on Box at BYU if I leave?

    Upon leaving BYU, you will receive an email about migrating your Box account to a personal account. We recommend adding a secondary non @byu.edu email address at this time to your account. BYU owned data should be saved in a service account for the organization you were a part of. This data will stay with BYU. The data owned by your account will remain a part of that account as it is migrated out of BYU's enterprise account. When your account is migrated out of BYU, it will become a personal account with a 50GB quota. If your account has exceeded this quota, it will become read-only until you either delete enough data to be below the quota or purchase additional storage from Box. After your account has been migrated, we recommend changing the primary email address so that you continue to receive notifications from Box. For further questions, please contact BYU IT Support at 801‑422‑4000.

  • What happens to my BYU Box account if I leave the University for a Mission or Study Abroad?

    Your Unlimited BYU Box account will automatically turn into a regular 50 GB Box account that will no longer be associated with BYU. You will be asked to change your primary email address to a non-'@byu.edu' email address. If your Box account is less than 50GB, you will experience little change in functionality or usability (See "What's the difference between BYU Box accounts and Box Free accounts?" for more details). However, If you have greater than 50GB stored in your Box account after leaving the University, you will still be able to access your files, but you will not be allowed to upload more, or make changes to documents already stored in Box. Your files will become Read-Only and you may only view or download them. If you wish to maintain full functionality of your Box account, you may contact Box and upgrade to a paying account.

  • What if I didn't change my Email Address like I should have when I left BYU?

    Persons who did not change their email address when they left BYU may still log into their Box account through Box.com. They will not be able to receive emails from Box as they will not have access to their 'NetID@byu.edu' email alias.

  • What if I'm coming back to BYU after a Mission or Study Abroad and I never changed my email address?

    When you try to log into box.byu.edu using your NetID@byu.edu, it won't work. Why? BYU creates your BYU Box account upon your first login. Because Box shows that there is already an account in existence for your NetID@byu.edu, BYU is unable to create a new account for you. But, If you didn't change your email before you left, no problem! All you have to do to use Box again is log into your Box.com account (with your NetID@byu.edu) and change the Primary Email address there to something other than your NetID@byu.edu, and then delete the NetID@byu.edu address from the account. After you delete the NetID@byu.edu email address, you can then go to box.byu.edu and sign in there. Your BYU Box account is now ready to use!

  • Can I use Box Abroad?

    You should be able to access your BYU Box account anywhere you have full access to the internet. In countries where internet access is restricted (i.e. China, Russia, Iran, etc...), Box may not be available. If you need to access your files in these remote locations, you should use Box Sync and sync the files that you would like to use while abroad. When you again have full access to the internet, your files will sync and they will be saved in the cloud. Another way to try to get around this block is via a VPN (Virtual Private Network). If you VPN back to the United States, you should be able to access and sync Box.

  • What's the difference between BYU Box accounts and Box Free accounts?

    BYU Box accounts:
     •Unlimited storage in the cloud
     •Maximum upload size of 15 GB for a single file
     •File versioning
     •Password protected sharing
    Box Free accounts:
     •50 GB of free cloud storage
     •250 MB maximum upload size for a single file
     •You cannot do password protected sharing
     •No detailed file version history

How to Use BYU Box

  • I'm a new BYU Box user - how do I get started?

    See Box's Getting Started Guide for New Users. It explains all of Box's basic features, including uploading, syncing, and sharing/permissions.

  • How do I share content?

    There are two ways: create a shared link or invite collaborators (read more on the difference here). When inviting individuals to collaborate, use their netId@byu.edu.

  • I deleted a file I need - can I recover it?

    Yes. BYU Box deleted files are kept in your Trash folder for 90 days.

  • Can I use my BYU Box account for personal or sensitive content?

    The following data should not be stored in Box:
     •Data secured on PCI-DSS (Credit Card Info)
     •Digital Health Records
     •Federally Protected Research Data (e.g., CUI)
     •Sensitive personal info (e.g., SSN, driver’s license)
     •Sensitive financial info (e.g., tax records, student loans, bank info)

    Box is FERPA compliant but not HIPPA compliant. If you have any additional questions about what data should be stored in Box, please contact the data steward for your organization.
    Personal data can be stored in your BYU Box account.

  • Can I lock a file so others can't modify it while I'm working on it?

    Yes, you can lock files in Box. You can not lock folders.

BYU Box Applications/Integrations

  • Box Edit

    Use Box Edit to open, edit, and save changes to content all from Box.

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  • Box Drive

    Box Drive brings your entire Box folder tree to your desktop, for an experience similar to using your desktop environment to manage content. Box Drive takes up very little space on your hard drive, so you can then search and access all your content. Have further questions? Reference Box's Using Box Drive on iOS and Using Box Drive on Windows guides.

  • Box Sync

    Box Sync allows you to choose specific files and folders to sync between your Box at BYU account and your desktop. Once you install Box Sync, first select the content you want to sync to your desktop:

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    From your Mac or Windows system tray, select the Box Sync icon, then "Open Box Sync Folder" to view and access your synced content.

    Changes you make to content on your desktop will sync back to your Box at BYU account. Further, content you sync to your desktop is available for offline access, which means changes you make when not connected to the internet will sync back up to your BYU Box account once internet has been restored.

  • Should I use Box Drive or Box Sync?

    Box Sync and Box Drive are separate desktop applications that allow you to access your content from your desktop environment. You should not use both applications concurrently. To determine which tool best supports your use case, see Box's Box Drive vs. Box Sync guide.

  • Box for Office

    Box for Office is a Windows-only add-on tool that integrates your Box at BYU account into the Microsoft Office suite (including Microsoft Outlook). Once you install Box for Office, you can share files, convert attachments, and more, directly from your favorite Microsoft Office applications.

  • Box Mobile

    Box offers a native application for iOS, Android, Windows, and Blackberry devices. You can install each from the requisite App Store.

Tips and Tricks

  • Access an older version of your content.

    BYU Box tracks and keeps up to 100 versions of your files. Read more on Box's Version History page.

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  • Bookmark links to important files or websites.

    With Box's Bookmark Tool, you can embed a link anywhere in Box, e.g. to a website or Box file/folder.

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  • Customize your view in Box.

    Use Box Favorites to save content you access often to your own Favorites page, where you can find it easily.

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  • Enable real-time collaboration on content

    Use Box Notes to share ideas and collaborate in real-time with your team - all without leaving Box. Pro tip: Box Notes are great for shared class/study notes and group projects.

More Questions?

Live Chat with BYU IT Support or call/text 801‑422‑4000.